PAN
of the establishment and proprietor / directors
PF (EPF) Registration
Quick Reference for Your Business
Documents · Contribution · Due Dates — everything you need to know about PF
(EPF) Registration.
01
Documents Required
Certificate of incorporation / registration
and Partnership Deed / MoA-AoA
Address proof
of establishment — utility bill / rent agreement
Bank details
Cancelled cheque
Employee details
List with Aadhaar, PAN, salary and date of joining
Digital Signature (DSC)
of the authorised signatory
02
Key Facts & Contribution
| Point | Details |
|---|---|
| Law | Employees' Provident Funds & MP Act, 1952 |
| Mandatory when | Establishment employs 20 or more persons (voluntary below 20) |
| Wage ceiling | ₹15,000 per month (for mandatory coverage) |
| Employee share | 12% of basic + DA |
| Employer share | 12% — split as 8.33% to EPS (pension) + 3.67% to EPF |
| Register via | EPFO / Shram Suvidha portal — UAN generated for each employee |
Note: The PF wage ceiling is ₹15,000 as on date. A proposed increase to ₹25,000 is under consideration but not yet notified — apply ₹15,000 until an official notification is issued.
03
Due Dates
| What | When |
|---|---|
| Monthly PF deposit + ECR | By the 15th of the next month |
| Registration | Within 30 days of crossing 20 employees |
04
What Goes Wrong Without Compliance
Interest & damages
Late deposit attracts interest (12% p.a.) plus damages up to 25% of arrears.
Employee benefits blocked
Employees lose PF accumulation, pension (EPS) and EDLI insurance cover.
Prosecution risk
Persistent default can lead to recovery action and prosecution.
Due-diligence gaps
Non-compliance surfaces during funding, tenders and audits.
06
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