Board resolution
and special resolution where required
Company Secretarial Advisory
Registered Office Change
Quick Reference for Your Business
Within / Across ROC & State – everything you need to know about Registered Office Change.
01
Documents Required
New address proof
Utility bill (≤ 2 months) + rent agreement / ownership
NOC
from the owner of the new premises
Altered MoA
if the state changes
DSC
of director and certifying professional
02
Forms by Type of Shift
| Type of Change | Forms |
|---|---|
| Within same city/ROC | Board resolution + INC-22 (within 30 days) |
| Outside city, same ROC/state | Special resolution + MGT-14 + INC-22 |
| One ROC to another (same state) | INC-23 (Regional Director approval) + INC-28 + INC-22 |
| One state to another | Special resolution + INC-23 (RD approval) + INC-28 + INC-22 + MoA change |
Note: INC-22 must be filed within 30 days of the change once approved. A shift across states or ROCs needs Regional Director approval and is more involved — plan timelines accordingly. Update GST, PAN-linked records, bank and licenses to the new address.
03
What to Watch
30-day filing
Late INC-22 attracts ₹100/day late fee.
Approval for inter-state
RD approval is mandatory before the shift takes effect.
Valid address proof
Utility bill must be recent and match the NOC and agreement.
04
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